BUSINESS LETTERS :-
Business letter should be formal,brief and to the point. All the rules of grammer and form dicussed above should be seriously observed and applied in these letters.
It should always be kept in mind that the letter will reflect your personality as a businessman to the person concerned. Hence a slight show of carelessness in language and unsystematic writing may lead to a negative impression of your personality,while much of the progress of successful business can be traced to a careful handling of correspondence and pains taking and gentle regard for the requirement of its Clients.
The main topic or content of the letter must be referred to in the beginning. Unnecessary details should be avoided. Reference number, if any should be quoted. Although we can not claim this particular style is a good style for writing business letters.
But the following is an attempt to indicate those matters of form and arrangement that must be followed by the student who wants to write a good business letter.
a) letter heading.
b) Name and address of the person addressed.
c) Salutation.
d) Introductory paragraph.
e) Body of the letter.
f) Subscription and signature.
The letter heading includes name of the firm, it's postal and telegraphic address, it telephone numbers,and the nature of its business. The letter should began with the full address of the person to whome it is directed. But some times the full address is placed at the foot of the letter in the left hand bottom corner. The salutation which comes immediately beneath the recipient's address includes the most widely used 'Sir' or 'Dear Sir'.The contents of letter should be courteously clear. A letter dealing with several points should be framed in different paragraphs each discussing the different points respectively.The most important point about the content of a business letter is that your attitude towards any business deal should be almost absolutely clear.
The contents of letter should be courteously clear. A letter dealing with several points should framed in different paragraphs each discussing the different points respectively. The most important point about the content of a business letter is that your attitude towards any business deal should be almost absolutely clear.
The closing paragraph, particularly in sales letters should be as forceful and convincing as possible.But in an ordinary business letter the closing paragraph may consist simply of one two phrases of courteous from.
The subscription in these letters in most usually, "Yours truly, Yours Faithfully. etc
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